Division of Professional Relations

A Technical Division of the American Chemical Society

ACS Division of Professional Relations

Subdivision Programming at National Meetings

Considerations in Organizing a Symposium for a National ACS Meeting

Before the meeting:

•     Identify an appropriately focused topic.

•     Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in PACS and a brief description of the symposium to assist potential speakers in submitting abstracts.

•     Verify with the Program Chair that the symposium organizer has been assigned to the symposium in PACS.

•     Identify appropriate speakers and session presiders as early as possible.

•     Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks.

•     Assure that the speakers enter their abstracts into PACS before the deadline.

•     After abstracts are entered; read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them.

•     Decide on a structure for the symposium:

o   Series of speakers with specified time limits

o   Series of talks followed by panel discussion.

o   Panel discussion only

•     Set up the symposium in PACS. If you need help, contact the Program Chair.

·         As organizer you can set:

o   The order of events

o   The length of talks

o   Introductory remarks, breaks and summary remarks.

o   Expected maximum attendance.

•     Work with the Program Chair to agree on a date and time to schedule the symposium.

•     Follow up with the speakers and presiders to assure that they will be at the symposium.

•     Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium.

At the meeting:

•     Contact the speakers to assure that they have arrived.

•     Check the assigned room to determine if changes in set-up might be necessary. If changes are needed, work with the Program Chair to get them done.

•     Locate the technical support person assigned to your room to be sure you know how to find her or him if a problem arises.

•     See that the attendance forms are completed and submitted for each session of the symposium.