ACS Division of Professional Relations
Subdivision Programming at National Meetings
Before the meeting:
• Identify an appropriately focused topic.
• Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in PACS and a brief description of the symposium to assist potential speakers in submitting abstracts.
• Verify with the Program Chair that the symposium organizer has been assigned to the symposium in PACS.
• Identify appropriate speakers and session presiders as early as possible.
• Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks.
• Assure that the speakers enter their abstracts into PACS before the deadline.
• After abstracts are entered; read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them.
• Decide on a structure for the symposium:
o Series of speakers with specified time limits
o Series of talks followed by panel discussion.
o Panel discussion only
• Set up the symposium in PACS. If you need help, contact the Program Chair.
· As organizer you can set:
o The order of events
o The length of talks
o Introductory remarks, breaks and summary remarks.
o Expected maximum attendance.
• Work with the Program Chair to agree on a date and time to schedule the symposium.
• Follow up with the speakers and presiders to assure that they will be at the symposium.
• Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium.
At the meeting:
• Contact the speakers to assure that they have arrived.
• Check the assigned room to determine if changes in set-up might be necessary. If changes are needed, work with the Program Chair to get them done.
• Locate the technical support person assigned to your room to be sure you know how to find her or him if a problem arises.
• See that the attendance forms are completed and submitted for each session of the symposium.